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Duties And Powers

Office of the Deputy Director (EDN),Thrissur

Deputy Director (Education)

       1.To make appointment to the sanctioned posts of all categories of Teachers excluding Headmasters of High and Training Schools and special schools subject to recruitment rules.

2.To transfer all personnel in the teaching branch excluding Head- masters of High and Training Schools.

3.To make all charge arrangements in vacancies within his jurisdiction and to sanction charge allowance as per rules in K.S.R.

4.To sanction leave other than study leave, special disability leave without allowances exceeding 4 months to all officers (Gazetted and Non-gazetted) under his control.

5. To sanction casual leave to all officers working under him and to himself as provided in Rule 3 of Appendix VIII in K.S.R.

6.To promote Primary School Teachers as High School Assistants and Primary School Headmasters.

7.To sanction vacation duty to teaching staff under his control.

8.To prepare and maintain the seniority list of teaching staff recruited or appointed on district-wise basis.

9.To sanction pension to all non-gazetted teaching and non-teaching staff including aided school in the district.

10.To initiate disciplinary action and to impose minor penalties as specifide in rule II (i) of C.C. and A Rules on 1st level Gazetted Officers of whom Director of Public Instruction is the appointing authority.

11.To sanction reimbursement of medical expenses to Gazetted Officers in his office and D.E.Os. and A.E.Os. in the Revenue District without monetary limit subject to Medical Attendance Rules.

12.To sanction temporary withdrawls from G.P.F./K.A.S.E.P.F. in respect of all employees in the district subject to P.F. Rules concerned. To sanction non-refundable advance from G.P.F./K.A.S.E.P.F. subject to the conditions and limitations in the P.F. Rules concerned.

Note:-No relaxation of any provisions in the G.P.F. Rules will be allowed under any circumstances.

13.To sanction payment under Family Benefit Scheme in respect of all Private Aided Schools and all officers in his office and heads of office and institutions under him.

14.To incur non-recurring contingent expenditure upto Rs. 1,000 in each case subject to budget provision and observances of rules.

15.To sanction purchase of books, laboratory equipments, educational appliances and other items of stores subject to budget provision and Stores Purchase Rules not exceeding Rs. 1,000 at a time.

16.To purchase furniture (including office furniture) according to approved specifications and standards subject to budget provision and Stores Purchase Rules and also subject to General Orders in the matter issued by Government/Director of Public Instruction.

17.To arrange manufacture and supply of furniture under the scheme of purchase of furniture for Departmental schools by the Parent Teachers Association as per G.O. (Rt.) 1693/81/G. Edn., dated 16th May 1981 and also to fix the local rates as per the scheme.

18.To sanction advance to the P.T.A. and to make final payment to the P.T.A. as specified in the Government order.

19.To arrange the distribution and transportation of furniture purchased by the D.P.I, to the schools and to accord administrative sanction for the transportation charge of furniture from the office of the District Educational Officers to the schools not exceeding Rs. 25,000 at a time.

20.To sanction repairs to motor vehicle upto Rs. 1,500 in each case subject to the general rules and procedure in this regard and subject to the budget provision.

21.To sanction repairs of furniture according to rules upto Rs. 15,000 at a time subject to budget provision.

22.To accord administrative sanction for original works the cost of which does not exceed Rs. 2 lakhs subject to budget provision.

23.To accord administrative sanction for maintenance and repair works upto Rs. 20 000 on the bais of estimate prepared by the Public Works Department.

24.To sanction printing of forms, circulars, pamphelets, etc., locally upto Rs. 500 at a time in urgent and unforeseen cases subject to annual limit of Rs. 2,000 and subject to schedule of rates prescribed by the Superin- tendent of Government Presses, Trivandrum if he is unable to meet the printing requirement within one month. (Printing of new forms and registers should have the approval of the Government).

25.To sanction write off of the value of stores to the book value of Rs. 500 in each case on account of deficiency, depreciation or similar reason provided that a copy of such order is sent to the Accountant General explaining the circumstances which occasioned or led to loss.

26.To sanction the disposal of unserviceable articles where the book value of each such item does not exceed Rs. 2,000 subject to the limit of Rs. 3,000 at a time as per provision in the Kerala Financial Code,

27.To sanction disposal of condemned buildings by auction when the book value does not exceed Rs. 20,000 on the basis of the survey report of the Public Works Department.

28.To execute agreements towards purchase of stores (such as furniture, equipments, books etc.) within their financial powers. To execute agreement with the contractors of the transportation of CARE food materials. To execute agreement with teachers selected for various training courses in the institutions of the State. To execute lease deeds of private buildings taken on rent within their financial competency.

29. To sanction investigation of arrear claims except time barred claims by the Accountant General in respect of all Government servants within the district and as well as arrear claims relating to contingencies.

30. To sanction shifting of office and school buildings and hiring of private buildings, the rent of which does not exceed Rs. 1,000 per mensem as per rules.

31. To inspect [he office of the D.E.Os. and educational institutions in the district and to review the inspection reports sent by D.E.Os., inspection reports of the Deputy Director (Education) will be submitted to the D.P.I.

32. To convene or direct to convene in conferences of subordinate officers including heads of private schools with in the Revenue district. To depute staff and teachers to attend departmental conferences, seminars, courses etc., convened in the State by the Education Department.

33. To make original selection of candidates for T.T.C. course under open quota as per rules and to effect transfer of the first and second year trainees in exceptional cases and for sufficient reason.

34. To grant stipend and subsistence allowance to trainees undergoing B.Ed./T.T.C./L.T.T. courses according to rules.

35.To accept cash contribution as also lands and buildings from public for educational purposes as prescribed. To sanction collection of funds for purpose of providing building, furniture, equipments etc., for departmental schools as prescribed.

36.To grant permission under rule 14 of the Government Servants Conduct Rides, I960, to Teachers and Headmasters and other staff of the school to participate in the collection of funds as sanctioned above.

37.To forward applications to the District Collector concerned for acquisition of land for schools.

Administrative Assistant in the Deputy Director's Office

1.To make appointment to the sanctioned non-gazetted posts upto and including the level of L.D. Clerks/Typists subject to recruitment rules.

2.To make appointment and to promote part-time contingent employees subject to the general orders of Government.

3.To transfer all officers in the Ministerial Branch upto and including the level of Junior Superintendent and last grade employees within the Revenue district.

4.To sanction leave other than study leave, special disability leave and leave without allowances exceeding 120 days to all members of staff below his rank in his office.

5.To sanction casual leave to all members of staff below his rank in his office.

6.To authorise increment to ail Non-gazetted Officers in his office.

7. To sanction higher grade to the staff working in the office.

8. To sanction higher and senior grades to Teaching and Non-teaching staff of incomplete Departmental High Schools.

9. To prepare and maintain the seniority list of employees whom he is competent to appoint on District wise basis.

10. To initiate disciplinary action and impose penalties as specified in rule 11 (1) of C.C. and A. Rules on Clerk, Head Clerk, Head Accountant and Junior Superintendent.

11.To be drawing officer in respect of Establishment Pay Bills, T.A Bills, P.F. Bills Contingent Bills etc., relating to the Office.

12.To sanction reimbursement of medical expenses to the Gazetted Officers below his level and Non-Gazetted Staff in his Office subject to Medical attendance Rules.

13.To sanction cycle advance to eligible employees in the district subject to rules and budget allotment.

14.To sanction Mosquito Net Advance to the eligible members of the staff in his office subject to rules and budget allotment.

15.To sanction temporary withdrawals from G.P.F. in respect of members to the conditions and limitations in the General Provident Fund Rules.

16.To sanction non-refundable advance from G.P.F. upto Rs. 5,000 subject to the conditions and limitations in the General Provident Fund Rules.

Note:— No relaxation of any provisions in the G.P.F. Rules will be empowered under any circumstances.

17. To incur non-recurring contingent expenditure upto Rs. 300 in each case subject to budget provision and observance of rules.

     18. To sanction local purchase of stationery in urgent and unforeseen cases upto a limit of Rs. 500 in each case subject to annual limit of Rs. 3,000 and subject to budget provision and Store Purchase Rules.

19.To sanction repairs of furniture according to rules upto Rs. 15,000 at a time subject to budget provision.

20.To sanction printing of forms, circulars, pamphlets etc., locally upto Rs. 500 at a time in urgent and unforeseen cases subject to annual limit of Rs. 2,000 and subject to schedule of rates prescribed by the Superintendent of Government Presses. Trivandrum if he is unable to meet the printing requirements within one month (Printing of new forms and registers should have the approval of the Government).

21.To sanction auction sale of living trees when it endangers to life or property and of dead and fallen trees in his office compound.

22.To sanction auction sale of usufructs of trees and lease of office premises for cultivation.

23.To give confirmation of auction sales conducted by the Heads of schools.

24.To execute agreement with the leases in connection with the auction sale of usufructs of trees and lease of his office premises for cultivation etc,

25.To sanction destruction and preservation of records in the office subject to rules.

26.To inspect the office of the A.E.Os. in the District and submit the inspection report to the D.P.I. for review.

27.To attest the entries in Part I and II of the Service Books of the employees in his office.

28.To organise and control the working of various sections in his office.

29.To be in-charge of the Office in the absence of Deputy Director.

30.To correspond with higher authorities on routine matters and to sign "for Deputy Director, Education" fair copies of the Communication approved by Deputy Director (Education).

31.To approve the draft communications to the subordinate Officers and public.

Accounts Officer in Deputy Director's Office

1.To sanction casual leave to all members of staff working under his control.

2.To conduct periodical verification and test check of grade promotions sanctioned by the Headmasters and Assistant Educational Officers.

3.To conduct the audit of accounts of all Educational Institutions and offices including Text Book Depots in the District.

4.To conduct surprise visits and verify the cash balance, cash books and other accounts in the sub offices and Institutions in the District.

5.To conduct post-audit of Bills and pre-audit of arrear- claims relating to Aided Schools in the District.

6.To be in-charge of the preparation and submission of annual budget estimate and control of expenditure of all Educational Institutions and Offices in the Revenue District. To sanction and communicate the distribution of budget allotment to the Subordinate Officers.

7.To watch the progress of expenditure periodically with reference to budget allotment and take timely action to regularize excess expenditure, if any.

8.To reconcile the Departmental figures of expenditure and receipt with those booked in the Treasury figures.

9.To correspond with higher authorities on routine matters and to sign "for Deputy Director (Education)" fair copies of communications approved by the Deputy Director (Education).

10.To approve the draft communications to the subordinate officers and public.

APFO-Assistant Provident Fund Officer 

KASEPF UNIT

            The KASEPF Thrissur Unit is attached with the office of DD(Edn). Thrissur. This unit is leaded by the APFO and assisted by one SS, two JS, 14 clerks and one Peon. All the functions related to Kerala Aided School teaching/Non Teaching staff provident fund in thrissur district are come under the jurisdiction of APFO. At present Smt. INDIRA PRIYADHARSHINI is the APFO of Thrissur Unit.

            There are 9931 account Numbers maintain in this unit .The work is distributed on the basis of jurisdiction of 16 treasuries functioning within the Revenue District, comprising section no R1 to R14 as detailed below:

 

                        R1        -           General Correspondance

                        R2        -           S.T.Chelakkara

                        R3        -           S.T.Thrippayar

                        R4        -           S.T.Kodungallur

                        R5        -           S.T.Pudukkad

                        R6        -           S.T.Annamanada

                        R7        -           Dist.Treasury,Thrissur & S.T.Manalur.

                        R8        -           S.T.Thalappilly

                        R9        -           S.T.Chavakkad

                        R10      -           Rural Dist Teasury,Irinjalakuda & S.T.Mukundhapuram.

                        R11      -           S.T.Kunnamkulam

                        R12      -           Additional Sub Treasury,Thrissur., Sub Treasury Cherpu

                        R13      -           Sub Treasury,Thrissur , 

                        R14      -           S.T.Chalakudy.

       The work of KASEPF unit are admission, maintenance of account and issue of credit card in every  financial year, issue of authorization of NRA withdrawal,issue of verification report for sanctioning NRA, Transfer of account ( to other districts , to GPF and  +2EPF) and closure of the account. The rules and regulations of GPF is applicable to KASEPF also.

1.      Admission:- Admission of KASEPF is compulsory for all aided School Staff including part time staff who have completed minimum one year of approved service. A number is allotted to the subscriber on the receipt of pplication in the prescribed form(Form A) along with nomination as  per Rule B(1)(111) with index code of Thrissur district ‘R’

2.      Maintenance and issue of Credit Card:- Each and every account is maintained in the ledger prescribed for each schools. Necessary posting is done on the receipt of treasury vouchers.

Credit cards are issued every year based on the posting of ledger. Interest is given based on the rate ordered by the Govt. The interest rate of KASEPF from 2000 onwards are as follows:

 

            2000-01           -    11%

            2001-02           -      9.5%

            2002-03           -      9%

            2003-04           -      8%
            2004-05           -      8%
            2005-06           -      8%
            2006-07           -      8%

            2007-08           -      8%
            2008-09           -      8%
            2009-10           -      8%

3.      Withdrawal:-Withdrawals from KASEPF account can be made by way of NRA/Temporay Advance ordered by HM/AEO/DEO/DD for which the delegation is as follows:

1)   SS of AEO         : Upto   Rs  50,000/-

2)      AEO /PA         :           Upto   Rs  1,00,000/-

3)      DEO                 :           Above Rs 1,00,000/- to Rs 1,50,000/-

4)      DD                   :           Above Rs 1,50,000/- to Rs 2 lakh

5)      DPI                  :           More than 2 lakh

 

4.      Issue of authorization slips:- The authorization slip for all the NRA withdrawals sanctioned by AEO,DEO,DD are issued from this office in Form ‘F’

5.      Transfer of Account:- KASEPF account is transferred to their districts to GPF and to +2EPF on the receipt of duly filled up application in the prescribed form (Form E-2).

6.      Closure:- The KASEPF  account is finally settled at the time of retirement m resignation and death. The application should be submitted in form E-1 along  with necessary enclosures such as original credit card, deduction statement, declaration for recovery and original nomination. As per the existing rules a subscriber of KASEPF can close his/her account prior to one year of his/her retirement date. Interest is paid up to the month before the issue of closure slip.

      The refund head of account for the excess amount of drawl is “8009-01-101-98-00-00-00- KASEPF”.

  Supervisor Noon Feeding

The duty of Noon Feeding Supervisor is to supervise the Noon Meal Programme in LP/UP sections in schools in the Revenue District. Noon Meal Supervisors have to prepare their Term Diaries, perform visits accordingly and to ensure the smooth functioning of Noon Meal Programme. Irregularities of any found have to be reported  to the Sr.Admininistrator Assistant(NM) of DPI,TVM. N M Supervisor has to conduct annual verification of Noon Meal A/Cs of all AEOs in the revenue District and report   to the DPI,TVM for further follow up action. It is the responsibility of this officer to settle the complaints and petitions regarding the Noon Meal Programme.

A Section
A1.
All establishment matters of HSA’s Core subjects- staff fixation and HLV of Govt.Schools – special recruitment of SC/ST Candidates- general papers, shift and sessional system in departments , schools, OP/OS etc.
A2.
Vigilance section- files relating to disciplinary action punishments etc in respect of teaching & non teaching staff  of Govt schools – Forwarding of applications under compassionate employment scheme & collection of G.O s reg.CES forwarding of Long Leave applications- Establishment matters of all ministerial staff except staff of DD(E).
A3.
Establishment matters related to Gazetted officers property statement of all officers and staff – confidential report of H.S.As ,HMs,DEO/AEOs.
A4.
All establishment matters of Primary teachers, nursery school teachers etc OP/OS.
A5.
Establishment of language teachers and specialist teachers- Promotion of PD teachers as primary HMs & Establishment of primary HMs.
A6.
All establishment matters of Ministerial staff of D.D.(E).Last Grade employers (Govt) including P T Menials, preparation of seniority list of Last Grade employees postings under compassionate employment scheme.
B Section
B1.
General Papers relating to all Aided Schools, Unaided/ recognized schools (all category) Op/OS of Aided schools seniority complaints of aided school staff Review of staff fixation of Aided Schools and follow up action and PLUS 2. All OPs except pension- transfer of Management byelaw approval, Management disputes etc.
B2.
All establishment matters relating to the Aided Schools in irinjalakuda Ednl Dist.
B3.
All establishment matters relating to the Aided Schools in Thrissur Ednl Dist
B4.
All establishment matters relating to the Aided Schools in Chavakkad dist.
B5.
O & M Inspection  Report of DD(E)’s office, DEOs /AEOs office  Review and follow up action Annual Inspection report of all high schools and Training schools (Aided & Departmental ) Business statements of office and sub offices etc opening and up gradation of schools follow-up work Closing of Aided schools-Disciplinary action of aided school staff -Disqualification of Manager -Official Language Malayalam -Protected teachers of this Dist -M.G.P, IMG training strengthening of school building.
C Section
C1.
Allotment-All corresponding relating to the preparation of Budget Estimate, Final grant etc. Follow up action on audit files and inspection report of this office Gifted children programme-IED scheme-Plan Scheme-Muslim Girls Scholarship-Sanskrit Scholarship.
C2.
Office accounts, preparation of pay bills and other bills except TA bills of the staff, maintenance of cash book with cash, maintenance of Car, Miscellaneous cash book contingent bills, vouchers etc.
C3.
Tour programmes of AA,AO,NF Supervisor, DEOs/AEOs- Counter signature of TA bills of all officers, TA bills and Arrear bills of DD(E) staff, FBS,SLI,GIS admission & closure Medical reimbursement claims of all officers including teaching and non teaching stff-GPF of teaching & Non teaching staff- Medical Reimbursement.
C4.
KASEPF – Loan & Advances, Motor Advance, House building Loan, SCP/TSP Plan.
C5.
Reconcilliation work of Thrissur Ednl Dist and General correspondence.
C6.
Recondliation work of Irinjalakuda Ednl Dist All receipt & expenditure.
D Section
D1.
All Pension cases relating to schools coming under the DEO, Chavakkad.
D2.
All Pension Cases relating to schools coming under the DEO,Irinjalakuda.
D3.
All Pension Cases relating to schools coming under the DEO,Thrissur and staff of this office.
D4.
All Pension Cases relating to Gazetted officers DD(E), DEOs/AEOs/Pas, AA,AO,APFO, & SSs
D5.
All Pension Revision cases coming under Thrissur Revenue Dist.
E Section
E1.
TTC Course- SSLC EXAM-All Kinds of training to teaching stff including HMs- Inservice courses, Navodaya , Festivals, Sports, teachers , organizations, , B.Ed Dept Quota-special Schools(Mentally Retarded), Prathibha Sangamam, Order giving, conducting Annual  Exams in unrecognized schools. Text books.NMMScholarship
E2.
Test check of pay fixation of aided schools coming under Irinjalakuda Ednl Dist, Audit file and Test check of A.G.
E3.
Test check of pay fixation of aided schools coming under Thrissur Ednl Dist-Pay fixation general correspondence. Audit file and Test check of A.G.
E4.
Test check of pay fixation of aided schools coming under Chavakkad  Ednl Dist, Audit file and Test check of A.G.
F Section
F1
Pre audit of bills of aided High schools and training Schools coming under Thrissur Ednl Dist including U P Section. Scrutiny  of bills, maintenance  of stock files general  correspodance of bills, Keeping of staff fixation and maintenance  Grant proceedings.
F2
Pre audit of bills of Aided Primary schools in valappad, Mullassery, Irinjalakuda & Kodungallur Sub Dist.
F3
Pre audit of bills of Aided High schools and Training Schools including U.P Sections in Chavakkad Ednl Dist.
F4
Pre audit of bills of Aided High schools and Training Schools including U.P Sections in Irinjalakuda Ednl Dist.
F5
Pre Audit of bills of  Primary schools,Thrissur East, Thrissur West, Cherpu, and Chalakudy.
F6
Pre Audit of bills of  Primary schools in Kunnamkulam, Mala and Wadakkanchery & Chavakkad.
G Section
G1
Out audit and follow up work of all audit reports of DEOs/AEOs
G2
Out audit and follow up work of all audit reports of High schools and Trining Schools(Govt & Aided) except 10 high schools in Thrissur Ednl Dist(Govt) tramseffered to G7 Section
G3
Out audit and follow up work of all audit reports of High schools and Trining Schools in Irinjalakuda  Ednl Dist.
G4
Out audit and follow up work of all audit reports of  Govt High schools and Trining Schools and Special Schools in Chavakkad  Ednl Dist.
G5
Out audit and follow up work of all audit reports of  Aided High schools and Trining Schools and Special Schools in Chavakkad  Ednl Dist.-Audit of Accounts, Note Books, Festivals, Central Aided Institutions General Papers relating to Audit – Tour Programme.
G6
All audit/Inspect on reports of the Accountant General except this office and schools and Offices in Chavakkad  Ednl Dist.
G7
Out audit and follow up work of all audit reports of  10 HSS in Thrissur Ednl Dist and all audit and Inspection report of Accountant  General of  the schools and Ednl  Officers in Chavakkad  Ednl Dist.
1) GMGHS Thrissur,GMBHS Thrissur,GHS Pattikkad, GHS Peechi, GHS Manalur, GHS Kannattupadam, GHS Pergottukara, CMGHS Kuttur, GHS Thanniam.
H Section
H1
Noon Meal- Furniture, stationary, printed forms, vidyarangam-Lab & Library articles, Improvement of science & Maths, IT@school, Edusat, auction of valued answer sheets of SSLC Exam & Waste Paper.
H2
QIP ,  -celebration of Important days , such as Teachers Day, Children’s Day, Independence Day, Republic Day, Flag Day, PN Panicker’s Day, Reading Day, Independence Day etc. Communal Harmony, National Savings, Complaints of general Nature, Rejuvanation of Clubs, Insurance Claim  to school children Modernization  of school Library, Bravery Award, Flags & Stamps, , Conveyance Allowance, PTA Fund utilization, school land acquisition, school rent, ICDS Nursery, Fitness Certificates Financial Assistance to financially poor gifted children in Arts.
H3
L.A Interpellations – Statistical report from computer 6th working day Report, Details of Student, uneconomic schools Languawise details, dropout, Englishmedium (parelell)
H4
L.A Interpellations- Financial data of Schools –School details Teachers details – reports from Computer.
H5
Dist Panchayath Programme-DPC, Standing committee etc conferences,DPI CONFERENCE,HSE BPL Scholarship(SC/ST),District panchayath projects,District Panchayath furniture grant,working group
H6
Tsunami Rehabilitation programme-Tsunami fund,Tsunami Scholarship,Students accident insurance scheme,MP/MLA funds,District Level meetings ofDDE
H7
Distribution of Tools, D O Letter, Register, Register of T P Messege, register of Head Office correspondence O.P/Fax Register .Register of Registered Articles.
H8 Despatch Section- Only one register for dispatch cum stamp account need to be maintained.
H9 Record Attender-Keeping of records including bills. Call book filed will be under the custody of Record Attender. He will maintain the call book and hand over the files to the Tapal Clerk on the due date in such cases for distribution to the section Concerned.
C.A-Confidential Assistant-Attached with a section- Take Dictation and type confidential papers and other items of confidential work entrusted by the D.D(E). Preparation of salary & T A bills of Dy.Director (Edn)-C.Rs of Ministerial staff, National/State Award to Teachers, Selection of Best PTA.

Fair Copy Section:    All kinds of fair copies of this office (English & Malayalam)

Updated on: 16 Oct 2011


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